Graduate Secretary/Receptionist - (997562.5)

Organizational Unit

University of Victoria -> Faculty Of Humanities -> Pacific and Asian Studies

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

2 July 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.5

Salary Grade

$4,363.00 - $4,525.00

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

Mon to Wed 8:30 am - 1:00 pm and Thurs 8:30 am - 12:30 pm

CUPE 951 - Regular

# of Hires Needed

Category

Administrative and Support Services

About this Opportunity

This is a half-time position (17.5 hours per week) with a set Monday to Thursday schedule. Exact hours of work may be negotiated with the Chair.

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

The Graduate Secretary provides administrative support of the department’s graduate and undergraduate programs and serves as first point of contact/resource person for faculty, staff, prospective graduate and undergraduate students, and visitors. This position acts as a liaison with a variety of departments across campus such as Graduate Studies, Graduate Admissions and Records, Office of the Registrar, Academic Advising Centre, Bookstore, Printing Services, Facilities Management, CALL Facilities. This position works independently with limited supervision and frequently provides direction and advice to students and faculty on University guidelines, policies and procedures. The Graduate Secretary also assists with accounting processes and procedures.

In addition, this position provides coverage during absences and vacation of the Department Secretary.

Skills

• Strong time management, organizational, communication and computer skills
• Ability to work effectively with minimal supervision and as a team member
• Ability to multi-task in a fast paced environment; and to be flexible
• Ability to communicate effectively, both verbally and in writing with faculty and students
• Ability to handle difficult interactions with tact and diplomacy
• Resourceful and eager to learn new skills
• Ability to act effectively in a receptionist capacity with diplomacy and cultural sensitivity particularly with students where English is a second language
• Computer: MS Word, Excel, BANNER, FAST, Adobe, Cascade CMS, Internet.

Experience

• Familiarity with University procedures an asset
• Experience working with Graduate Studies or with relevant post-secondary software (e.g. BANNER, FAST) is preferred
• Expertise in MS Office in a PC environment.
• Preference will be given to candidates with demonstrated experience working with Asian institutions, communities and/or cultural contexts.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.