Administrative Assistant

TEAM, Inc.

Summary

Responsible for a wide variety of clerical office duties in support of company administration in a fast-paced environment. This includes coordinating and communicating office activities, invoicing, payroll and payables.

Monday-Friday
40 hours per week

Core Competencies

Customer Focus
Cheerful Demeanor
Communication
Energy & Stress in Fluid Environment
Teamwork
Punctuality
Problem Solving
Meeting Deadlines
Accountability and Dependability
Ethics and Integrity
Intermediate Microsoft Office Knowledge

Job Duties

Weekly payroll data entry duties under tight deadlines.

Refer to all inquiries to the appropriate individuals, divisions, or departments across the organization.

Accounts payable entries.
Invoicing entries.
AR Collections
Month end revenue/expense/payroll accruals under tight deadlines
Arrange travel bookings for various staff.
Organize, maintain, and coordinate office records and files in their proper locations.
Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Various other possible duties as required.

Requirements

High school diploma or GED, or an acceptable combination of education and experience.
1-3 years of direct work experience in an Administrative Assistant capacity.
Strong knowledge of general office procedures.
Accurate typing skills.
General mathematical skills.
Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
Able to maintain filing systems and basic databases.
Excellent analytical and problem-solving skills.
Self-starter and self-learning skills.
Meticulous records maintenance and data entry skills.
Strong written and verbal skills to communicate with all levels of the organization including field personnel and the executive team.

Working Conditions

Able to occasionally lift items as heavy as 25 lbs.
Manual dexterity required to use desktop computer and peripherals.
Overtime as required.