Housing Property Administrator

Housing Property Administrator

BuilTop Property Management Inc.

Scarborough, Ontario

Full-Time (35 hours per week)

Monday to Friday

Start Date: Immediate

About BuilTop Property Management

BuilTop Property Management provides professional property management services to co-operative housing, non-profit housing, and private residential communities across Ontario.

We are currently seeking a dedicated and experienced Property Administrator to join our growing team.

Position Overview

Reporting to the Senior Manager, the Housing Property Administrator will be assigned to a housing co-operative and will be responsible for providing day-to-day management services to the co-op's members and Board of Directors. This role combines property operations, governance support, and community engagement.

Key Responsibilities

Financial Administration

• Payable and receivable
• Assist with budget preparation and monitoring.
• Ensure financial records are maintained accurately and professionally.

Property Operations

• Develop and implement maintenance and repair programs.
• Coordinate and oversee contractors and service providers.
• Monitor building conditions and recommend improvements.
• Coordinate member move-ins and move-outs.

Governance & Compliance

• Support the Board of Directors in maintaining effective governance practices.
• Attend Board meetings (one evening meeting per month may be required).
• Ensure compliance with applicable legislation, bylaws, and housing regulations.
• Administer Rental Assistant programs in accordance with government requirements.

Community Relations

• Respond to inquiries from members, applicants
• Work collaboratively with Board committees and volunteers.
• Support community development initiatives and events.
• Promote positive member relations and community engagement.

Qualifications

Required

• Minimum 2–3 years of property management experience or equivalent experience.
• Strong financial and administrative skills.
• Knowledge of co-operative housing governance and property maintenance.
• Experience supervising staff and contractors.
• Experience working with volunteer boards and committees.
• Excellent verbal and written English communication skills.
• Strong organizational and problem-solving abilities.
• Proficiency in Microsoft Office applications.
• Ability to work independently and manage multiple priorities.
• Ability to work effectively within diverse communities.
• Successful completion of a Police Record Check.

Preferred

• Experience with federally funded housing co-operatives.
• Knowledge of legislation affecting housing co-operatives and non-profit housing.
• Experience working with the Agency for Co-operative Housing, CMHC, CHF Canada, and CHFT.
• Community development experience.

Apply Today

If you are passionate about community housing and enjoy working in a dynamic, people-focused environment, we would love to hear from you.

Please submit your resume and cover letter to ***email_hidden***

We thank all applicants for their interest; however, only those selected for an interview will be contacted.