Payroll Administrator - Limited Term

Payroll Administrator - Limited Term

Tracking Code: req2071

Faculty/Department: Finance Department

Number of Positions: 1

Appointment Type: Limited Term 1 year

Hours of Work: 35 hours per week

Salary Range: Level 7 - Starting Salary, Step 1 $68,930

Posting Date: June 24, 2026

Closing Date: July 7, 2026 (7:00 pm EST)

JOB SUMMARY

Under the direction of the Manager, Payroll, the individual performs a variety of confidential administrative duties to ensure timely and accurate payroll processing for university employees.

May perform additional duties which support and /or coordinate HR departmental activities and responsibilities.

The position required to produce accurate and timely payroll deposits to employees and payments

MAJOR DUTIES & RESPONSIBILITIES

1. Confidential Payroll Processing

• Accountable for administering the full cycle payroll for limited term employees using in-house Banner payroll system.
• Check & verify payroll entries made directly into Banner. Collaborate with other areas of specialty in HR to ensure payroll records are accurate and up to date.
• Monitor payroll inbox & biweekly audit Webtime reports. Recall and resubmit timesheets as required. Input manual timesheets and manual entries related to new hires, terminations, contract changes and pay adjustments.
• Set up deductions for union due, taxes and tuition deductions. Update TD1 & bank details.
• Follow the payroll checklist in its entirely, process manual steps to execute payroll processing including payroll preparation, validation, trouble shooting, error resolution & final pay execution.
• Maintain current knowledge pertaining to benefits, collective agreement, university policies and payroll legislation and apply changes/updates as required.
• Administer garnishee orders and update information in Banner, including filing all garnishment orders and maintaining an up-to-date filing system for active garnishments.
• Prepare payroll reporting and ensure meets internal and statutory obligations including financial, payroll and other related audits.
• Create ROEs and submit it online to Service Canada.
• Analyze and prepare journal entries, ensuring accuracy for financial accounting.
• Prepare any adjusting journal entries required for balancing accounts.

2. Payroll Balancing

• Prepare necessary totals for balancing each payroll run to disposition 40.
• Ensure creation of proper trail required by auditors, ensuring that payroll transactions are keyed and balanced prior to payroll finalization.
• Run payroll Cognos reports (Gross to Net & Payroll Register) and do the comparison with BPR.
• Assist with reporting requirements with UC-UH payrolls such as year-end as well as biweekly, monthly and quarterly for department heads.

3. Payroll Verification

• Run trial payroll and reports verifies in detail the Calcj prior to disposition 50 payroll execution.
• Review payroll data on an ongoing basis via Cognos reports, web time, reconciliation file to determine any discrepancies, variances, anomalies, deficiencies, etc.
• Identify payment exceptions, verify that payments comply with university & governmental policy rules & regulations.
• Perform data verifications to ensure the quality of the data stored in database.
• Assist with union dues and remittances reconciliations. Duties include administration and cheque/EFT processing, resolving issues with stakeholders and maintaining supporting documentation.
• Reconcile government reports/request, Service cand earnings reports, garnishments etc.

4. General Confidential Office Functions

• Update and maintain payroll SOPs.
• Develop & maintain Payroll / HR system (Define needs & problems, select best solution alternative, make recommendations, co-ordinate and implement new system).
• Balance and prepare T4's amount to payroll register (year end).
• Assist in preparing Worker's Compensation Board Annual Assessment Report.
• Payroll and Finance projects assigned.

Required Education

• Completion of a post-secondary program consisting of 3 academic years
• PCP or CPM certification or equivalent or highly transferable work experience i.e. budgeting, AP AR etc.
• A combination of education and experience may be considered for this role

Experience

• Minimum 3-5 years’ experience processing full-cycle payroll, preferably 1,500+ people

Knowledge

• Excellent analytical and problem-solving skills required
• Ability to adapt to change
• Experience with Banner software

Skills

• Strong oral and written communication skills
• Must have strong attention to detail with accurate and efficient date entry skills
• Must understand the importance of always maintaining confidentiality
• Ability to work independently and as a team member
• Strong organizational and multi-tasking skills
• Ability to work accurately under pressure and to meet tight deadlines
• Advanced proficiency in MS Excel (macros and pivot tables)Excellent analytical and problem-solving skills required
• Ability to adapt to changing priorities

How to Apply

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until July 7, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 7/27/2026

Expected End Date: 7/30/2027