Student Information Systems Administrator

Are you looking to work in a District that is committed to collaboration, mentorship, and creating inspiring educational experiences?

The Delta School District aims to be an innovative, inclusive community where all learners belong and everyone soars. We are a District of more than 15,900 students and 3,000 employees.

The District’s mission is to inspire and nurture thriving, future-ready learners at each of its 31 schools, located in Ladner, North Delta, and Tsawwassen. We value Compassion, Responsibility, Integrity, Creativity, Diversity, and Resilience.

Our schools and District offices are located on the traditional territories of the Tsawwassen and Musqueam First Nations. The District offers its respect to the Knowledge Keepers and all First Peoples who have been on these lands since time immemorial.

Position: Student Information Systems Administrator - Continuing

Competition: S-26-173R

Location/Dept: Delview Secondary

Hours: 35.00 Monday-Friday - 12 Months

EXTRA MINS: NO

Start Date: JULY 27, 2026

Term of Employment: Continuing

Salary: $33.57 Per Hour

Posted: JUNE 19, 2026

Application Deadline: Ongoing

SUMMARY

Reports

to the Principal, and works collaboratively with the Vice Principal. Performs a variety of administrative duties

to record and track student enrollment to ensure accuracy of statistics and

reporting requirements., to manage and coordinate student services at the

Secondary School; and, is responsible for processing all admissions and

registrations, and responding to a high degree of confidential and sensitive

documentation.

DUTIES

1. Registers new students for school in

support of the Regular, French immersion, International, alternate, resource

room, and academy programs. Obtains

documentation for non-catchment and non-school district, and academy

applications. Inputs and updates student

data, courses, program codes, reporting marks into computerized record

systems.

2. Withdraws students and maintains

student records and files; requests, forwards and documents confidential

student files, making entries both manually and electronically to ensure

accurate data. Produces class lists,

spreadsheets, and statistical reports; monitors and records student marks for

submission to the Ministry of Education.

3. Enters and processes, validates,

organizes, reconciles and reviews for accuracy the student information system

data and statistical reports for submission to the Ministry of Education to

meet deadlines for 1701 funding twice a year, and TRAX and SADE course

information weekly. Processes graduation

status reports on a regular basis to check for non-graduates. Checks the Ministry of Education website for

non-graduate lists after each TRAX submission, and provides the information to

administrators and counsellors on a regular basis.

4. Updates course guide catalogue; adds

courses and sections as required; schedules course requests for students.

5. Enters and edits term grades, work

habits, narrative comments, IEP information, Honour Roll, Principal’s List and

G Club, failure lists, and graduation transcripts for each reporting period;

maintains and compiles ministry course code changes, school course code

conversions and course master, working within tight time constraints.

6. Closes down previous school year,

entering student marks for non-regular programs into the student information

system for submission to the Ministry database, completing each step of the

process in proper order, ensuring no data is missing. Checks, prints, and documents Ministry

provincial exam results, graduation and non-graduation reports throughout the

school year and in July/August, working to Ministry driven timelines.

7. Sets up parameters for new school year

to ensure proper and efficient start-up, working closely with the Vice

Principal. Inputs new school year

timetable and ensures all data is accurate, with proper coding for School

District and Ministry of Education; completes scheduling and produces class

lists, reports, and spreadsheets.

8. Updates, including adding, deleting,

and validating information to meet set deadlines, the Online Exam Register on

the Ministry of Education website.

Registers Provincial exams and assessments for quarterly examination

sessions; may be required to register summer school students and examination

re-writes.

9. Provides procedural advice and

guidance to other staff, including teachers, counselors, and administrators, on

report card marks, comments, course requests, and TRAX credits. Provides statistical and analysis reports for

school administrators using the Dashboard computer program.

10. Responds to requests from current and past

students for official transcripts, and from lawyers, outside agencies, and

hospitals for retrieval and copying of student records. Collects relevant fees and transcript monies

and issues receipts.

11. Processes, edits, and adjusts reports

for monthly teacher remedy as required, throughout the school year.

12. Troubleshoots with the Ministry of

Education on behalf of current and past students; interacts with School

District departments including Superintendent’s Office, counselors, teachers,

parents, and students by telephone, email, other written correspondence, and in

person.

13. Responds to questions from parents,

students, teachers, and administration, with respect to MyEd BC, CIMS products

(Parent Connect, Student Connect, Teacher Connect, and Admin Connect), and

other relevant platforms. Maintains and

provides confidential sign-on and password information for the Connect programs

by telephone, email, and in person.

14. Prepares, receives, and enters data

for Parent/Teacher conferences using both the CIMS student system and software technology

programs; uploads and maintains appointment schedules.

15. Performs a variety of administrative

duties as required; keyboards, proof reads, duplicates, photocopies, collates,

answers switchboard, and files a variety of material. Moves student files, and archives

accordingly; files new graduates transcripts with PR cards. Performs relief receptionist duties and

responds to a wide variety of both external and internal enquiries by

telephone, email, and in person.

16. Remains current with changing technology;

software programs; Ministry of Education Handbook of Procedures and Course

Information Books; policies; and equipment.

Works closely with the Information Services Technology department

regarding data input and uploads, and relevant District systems, such as MyEd

BC and CIMS programs.

17. Supervises students in the office and

medical room. Attends to sick students,

may perform first aid.

18. May be required to coordinates the

replacement of teachers and support staff using SmartFind Express call-out

system.

19. Maintains the call-out student

database in the automated absentee system and sets up parameters for the

system.

20. May be required to send out mass

emails to parents and students.

21. May be required to maintain and

distribute classroom and building keys.

22. Performs other

related duties as assigned.

QUALIFICATIONS

1. Successful completion of a Secondary school graduation program or

equivalent. Completion of post-secondary

courses equivalent to 8 months including database, data entry, information

processing, spreadsheet, and word processing applications.

2. A minimum of two years recent, related and relevant experience in

a comparable school office environment, or an equivalent combination of

experience and training using student information systems and programs,

database and spreadsheet applications,

and an excellent working knowledge of computers.

3. Knowledge of policies and procedures related to secondary school

graduation requirements in BC and the student information systems.

4. Ability to work to tight deadlines and set priorities with minimum

direction; proven ability to adapt to changing priorities while maintaining

high levels of customer service.

5. Ability to work independently, make decisions using initiative and

independent judgement, and to enter, process, organize, and review a high

volume of detailed and complex student information quickly and accurately.

6.Ability to establish and maintain effective working relationships

with school and district staff, students, parents, and the public to explain

school policies and procedures, guidance, and supply information and assistance

as required.

7. Excellent interpersonal, communication, and organizational skills

are required.

8.Ability to operate a variety of office equipment.

9. Physically capable of performing the duties of the position.

10.Knowledge of WorkSafe BC and WHMIS

regulations. Safe work practices,

evacuation and lockdown drills.

11.Some positions may require the

knowledge of a language other than English.

Delta School District is committed to fostering an inclusive and diverse environment. We encourage applications from individuals of all backgrounds, and we actively seek to create a workplace that accommodates the needs of all employees, including those with disabilities. If you require any accommodations during the application or interview process, please contact Human Resources at [email protected], so we can provide the necessary support to ensure equal process.