HR and Administrative Coordinator

Administration Office

Libraries

Position number: 37934

Date posted: June 18, 2026

Job details

HR and Administrative Coordinator - Level 4 (EMAPS)

Term Full-Time

Yes

No

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

$30.53 to $42.75 per hour ($55,564.60 to $77,805.00 per annum)

Appointment Dates

August 3, 2026 to April 28, 2028

840 hours worked

For more information please contact: Olatoyosi Adeniran - ***email_hidden***

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING

• Undergraduate degree in Human Resource Management is required.

EXPERIENCE

• One (1) year of directly-related Human Resources experience is required.
• Experience working with Human Resource Information Systems is required.
• Knowledge of provincial employment standards and employment related legislation is required.
• Experience with report generation, creating spreadsheets, and data manipulation is required.
• Experience dealing with confidential and sensitive information is required.
• Experience working in a unionized environment and knowledge of collective agreements is preferred.
• Working knowledge of the University of Manitoba regulations and procedures is an asset.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES

• Proficiency in the Microsoft Office Suite is required.
• Demonstrated ability to prioritize work to meet appropriate deadlines is required.
• Evidence of initiative and flexibility in problem solving and the ability to exercise good judgement in making decisions is required.
• Highly developed interpersonal and communication skills with the ability to deal with all levels of staff, students, and the public in a professional and respectful manner is required.
• Time management, record keeping, and organizational skills are required.
• Strong attention to detail is required.
• Strong decision-making and planning skills required.
• Ability to work with constant interruptions is required.
• Ability to work independently and as part of a team is required.
• Ability to maintain confidentiality is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

• Communicates and relays all confidential complex HR issues, including performance and attendance matters, to the Human Resources and Administrative Manager.
• Coordinates human resource functions and the entire recruitment process for all UMFA and AESES positions.
• Provides guidance, advice and participates as required on interview committees.
• Advises UMFA Librarians and staff on hiring process and procedures.
• Writes position descriptions, posts positions, and completes all related letters of offer/confirmation and appointment forms for processing.
• Advises Libraries staff on University policies and procedures, interpreting sections of related collective agreements, as they apply to salaries, vacation, maternity leave, discipline, etc.
• Works closely with the Human Resources Consultant to keep up to date on best practices and changes to U of M HR policy/procedures.
• Maintains personnel files while initiating and adjusting appointments in the University of Manitoba Libraries.
• Processes U of M Libraries HR status changes including hiring, changes of employment and terminations.
• Coordinates end of employment checklist.
• Provides guidance to Libraries Staff on-boarding processes, and systems.
• Ensures new hires are equipped with tools and system access through communication with administrative staff.
• Notifies relevant team members about appointment changes.
• Updates and maintains absence and vacation databases, and processes reports to the Human Resources and Administrative Manager.
• Maintains and updates employee records, as required.
• Gathers reports and information on employment groups, as requested.
• Reports to the Human Resources and Administrative Manager on key recruiting metrics such as, but not limited to, time to fill and hiring costs.
• Attends and participates in meetings, as required.
• Participates on various committees, as required.
• Other duties, as required.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.