Administrative Assistant/Medical Administrative Assistant

Interior Health is hiring a permanent full-time Administrative Assistant/Medical Administrative Assistant to provide confidential administrative support functions to the Nursing Administration team at the Creston Valley Hospital in beautiful Creston, B.C.

Who are we looking for?

We seek a flexible and detail-oriented, knowledgeable, organized and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, and managers. The successful candidate will coordinate operations, facilitate communications, and maintain standard work to support program initiatives and ensure smooth flow and program success.

What We Offer

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation (per collective agreement)
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

What will you work on?

The Administrative Assistant/Medical Administrative Assistant works in a team environment to provide confidential administrative support functions for the assigned site management, under the direction of the site Manager. Position also provides confidential administrative support functions for the Chief of Staff office under the direction of the Coordinator, Medical Administration.

The Administrative Assistant/Medical Administrative Assistant maintains the integrity and confidentiality of all information and performs routine administrative duties for the management and medical staff at the site(s). Responsibilities include coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; and designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets.

Some Typical Duties And Responsibilities

• Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
• Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
• Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format. Assists with maintaining the (program, department, etc.) web page.
• Coordinates meeting schedules and calendars by prioritizing and arranging appointments and canceling and/or rescheduling meetings as required, ensuring that schedules are manageable.
• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
• Attends and acts as a recorder for confidential meetings such as management meetings and Local Medical Advisory Committee Meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.
• Supports the site management and the Chief of Staff in completing the required documentation associated with Human Resources including on staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.
• Receives, reviews, and coordinates with the Executive Medical Director’s office for sign off on remuneration claims for Rural Continuing Medical Education, call-back claims, and locum expense claims.
• Arranges on-site orientation for medical staff. Makes necessary changes and access arrangements (i.e. computer access, hospital access, admitting privileges, and photo id for medical staff.
• Performs other related duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”