Receptionist / Administrative Assistant

Position: Receptionist / Administrative Assistant

Location: Ottawa, ON

Salary: $25.00 to $30.00 per hour

Job Type: Temporary to permanent opportunity, full-time hours

Posting Type: Open vacancy

Our client is seeking a professional and detail oriented Receptionist / Administrative Assistant to join their team in Ottawa. This role is ideal for someone who enjoys creating an organized, welcoming office environment while providing administrative support to a busy office.

The successful candidate will be responsible for managing front desk operations, coordinating day to day office activities, and ensuring the office remains organized and running smoothly.

Key Responsibilities

- Greet visitors and serve as the first point of contact for clients and guests

- Answer and direct incoming phone calls and emails

- Maintain a professional and welcoming reception area

- Coordinate meeting rooms and prepare spaces for meetings as required

- Ensure common areas, boardrooms, and office spaces remain organized and presentable

- Order and maintain office supplies and inventory

- Assist with filing, document preparation, data entry, and general administrative support

- Support accounts payable and accounts receivable processes, including invoice tracking and payment administration

- Coordinate courier services, mail distribution, and office deliveries

- Assist with scheduling and calendar coordination as required

- Perform other administrative duties to support the office and management team

Qualifications

- Minimum 3 years of reception, administrative, or office support experience in a professional office environment

- Strong organizational skills and attention to detail

- Excellent verbal and written communication skills

- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel

- Ability to manage multiple priorities in a fast paced environment

- Professional, reliable, and service oriented approach

- Ability to work independently and as part of a team

Please send your resume in Word format to ***email_hidden***.

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