Administrative Assistant, Central Office

Elk Island Public Schools (EIPS) is seeking a qualified, full-time Administrative Assistant to join our team in a permanent, year-round capacity.

This role supports the smooth day-to-day operations of the division by providing a range of general administrative services to the Office of the Superintendent. We are looking for an organized, detail-oriented, and professional individual to handle the general flow of information, support operational processes, and coordinate events. Guided by our mission to provide high-quality, student-centered education, you will ensure our departments can focus on strategic priorities that advance student success across the division.

EIPS is one of the largest school divisions in Alberta, serving approximately 17,750 students across 43 schools. Every day, we encourage our staff and students to pursue opportunities to grow and discover their passions. We pride ourselves on offering a collaborative work culture, current resources, and practical professional learning opportunities to help you achieve your career goals.

• Commencing August 10, 2026 (Negotiable)
• Year-round position working 37.5 hours per week (7.5 hours per day)
• Compensation: Starting at $25.30 per hour PLUS a comprehensive benefits package
• Location: Central Services Office (683 Wye Road, Sherwood Park)—a collaborative hub of 190 professionals dedicated to excellence.

Key Responsibilities

• Administrative & Office Support: Liaise professionally with internal and external stakeholders via phone, email, MS Teams, and in person. Manage calendars by identifying priorities, resolving conflicts, and scheduling events or booking facilities.
• Meeting Coordination: Provide essential meeting support, including planning, preparing agendas, organizing documentation, recording and distributing accurate minutes, and following up on action items.

• Operational Collaboration: Coordinate communication between departments, schools, and service units to ensure alignment, collaboration, and timely responses to inquiries (e.g., resolving IT or data-related issues). Monitor and order office supplies and coordinate equipment maintenance.
• Budget & Financial Support: Assist with financial duties, including processing accounts payable/receivable, preparing receipts/invoices, completing journal entries, and submitting monthly departmental expenses (mileage, purchase cards). Assist with monitoring transactions and tracking budget expenditures.
• Records Management: Support departmental document management (handbooks, forms, procedures). Facilitate the secure maintenance, retrieval, and compliant disposal of records and files in accordance with the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA).

Education

• Preferred: Diploma or Certificate in business administration, office management, or a related equivalency.

• Minimum Required: High School Diploma plus related, recent administrative experience.

Experience

• Minimum Required: 0-3 years of similar recent administrative experience.
• Preferred: Previous administrative experience working within a school division.

Knowledge, Skills and Abilities

• Adaptability & Organization: Strong prioritization, multitasking, problem-solving, and time-management skills. Able to adapt and manage change effectively amidst frequent interruptions.
• Communication & Professionalism: High level of integrity, business professionalism, and discretion in dealing with confidential and sensitive information. Excellent oral and written communication skills
• Tech-Savvy: Proficient in Microsoft Office Suite, emerging technologies, and web-based applications.
• Preferred Systems Knowledge: Familiarity with EIPS systems such as PowerSchool, Spend Dynamics, Atrieve, SharePoint, and Permission Click is an asset, alongside a foundational knowledge of ATIA and POPA privacy principles.
• Experience preparing meeting agendas, minutes and in editing professional documents and reports.

For further information, please contact Sandra Stoddard,

Superintendent, at ***email_hidden***.

Application Process

Interested candidates are invited to apply online through the EIPS careers page. Only online applications will be accepted.

Applications must include:

• A customized cover letter addressed Attention: Sandra Stoddard
• Current resume

• Open to: Internal and External candidates
• Click on “Sign in With Employee Email” to be considered an Internal Applicant

Note: Applicants may also be asked to complete an assignment following the interview. Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or [email protected].