Administrative & Operations Coordinator

Administrative & Operations Coordinator

Location

Mississauga, ON

Schedule

Tuesday to Saturday, 9:00 AM to 5:00 PM

Work Model

4 days in office, 1 day from home

Compensation

$50,000–$57,500, with flexibility up to $60,000 for a strong candidate

Benefits

Benefits from day one, including Health Spending Account

Vacation

3 weeks vacation, plus additional paid time off structure

About Our Client

Our client is a fast-growing hospitality and restaurant group with multiple locations across the GTA and continued expansion plans. They are building a stronger operational foundation as they grow, with a focus on improving coordination, documentation, training support, recruitment administration, and internal processes.

They are looking for an organized, proactive, and detail-oriented Administrative & HR Coordinator to support the founder, leadership team, and people operations function.

Position Overview

The Administrative & Operations Coordinator will play a key role in keeping day-to-day administrative, HR, recruitment, and operations coordination running smoothly.

This is a newly created position, ideal for someone who enjoys variety, takes ownership of follow-up, and is comfortable supporting a fast-moving founder-led environment

. The role will include executive/admin support, HR documentation, recruitment coordination, onboarding/off boarding administration, training logistics, franchise inquiry coordination, and general document management.

This is not a senior HR strategy role. It is a hands-on coordination role for someone who is highly organized, tech-savvy, dependable, and able to keep multiple priorities moving.

What We’re Looking For

We’re looking for someone who is organized, responsive, professional, and comfortable working in a fast-paced environment.

The ideal candidate has experience in administration, HR coordination, office coordination, operations support, or executive support. Experience in hospitality, restaurants, retail, franchising, or another multi-location business

would be a strong asset.

You should be someone who enjoys being the person others can rely on to keep things organized, documented, scheduled, and followed up on.

What You’ll Be Doing

Executive & Administrative Support

Provide calendar management and scheduling support for the CEO

Support inbox management and follow-up coordination

Coordinate meetings, prepare notes, and track action items

Arrange travel, accommodations, itineraries, and logistics for leadership and team members

Provide general administrative support to ownership and leadership

Assist with office administration and ad hoc coordination as needed

HR & Recruitment Administration

Prepare and distribute employment documentation

Maintain employee files, HR records, and required documentation

Post jobs using approved templates when required

Coordinate interviews for corporate roles

Support job fairs, recruiting events, and candidate coordination

Assist with onboarding administration, including benefits coordination

Support off boarding administration, including benefits, equipment, and documentation

Training, Franchise & Operations Coordination

Manage incoming franchise inquiries from an administrative standpoint

Book initial meetings with the CEO and send required documents for completion

Coordinate training schedules, materials, and logistics

Book travel and accommodations for trainers and team members

Support operations coordination and internal follow-up where needed

Documentation & Compliance

Maintain organized employee records and company documentation

Track certifications, training records, and required documents

Support audit preparation and compliance administration

Ensure documents are accurate, organized, current, and easy to access

What’s In It For You

Annual salary of $50,000–$57,500

Join a growing hospitality group with continued expansion plans

Work closely with the founder and leadership team

Be part of a newly created role with room to grow over time

Gain exposure across administration, HR, recruitment, operations, training, and franchise support

Benefits from day one

Health Spending Account starting at $500, with annual increases

3 weeks vacation, plus additional paid time off structure

Opportunity to help create more organized, seamless internal processes

Qualifications

2–5+ years of experience in administration, HR administration, office coordination, operations coordination, executive support, or a similar role

Strong organizational skills and attention to detail

Excellent follow-through and ability to manage multiple priorities

Strong communication and internal customer service skills

Comfortable handling confidential information with discretion

Tech-savvy and comfortable learning new systems

Proficiency with Microsoft Office, Outlook, document management, PDFs, and online portals

Experience with DocuSign, HR systems, scheduling tools, or recruitment platforms is an asset

Experience in hospitality, restaurants, franchising, retail, or a multi-location business is an asset

How to Apply

If you are an organized administrative or operations coordination professional who enjoys supporting people, processes, and fast-moving teams, we’d love to hear from you.

Please apply with your resume and a short paragraph on why you'd be a fit in an email to ***email_hidden***

for consideration.

Job Type: Full-time

• Work Location: In person