Executive Assistant to Managing Partner

Position: Executive Assistant to Managing Partner

Location: Downtown Toronto (Hybrid)

Salary: $95,000 - $100,000 + Pension + Comprehensive Benefits + Vacation

Posting Type: Open vacancy

About the Opportunity

Our client is seeking a polished and proactive Executive Assistant to support a senior leader within a large and dynamic investment organization.

This role is ideal for an experienced Executive Assistant who thrives in a fast-paced setting, enjoys managing competing priorities, and takes pride in providing exceptional support. The successful candidate will act as a trusted partner, ensuring the seamless coordination of executive priorities, meetings, travel, and day-to-day operations.

Key Responsibilities

- Manage complex calendars, scheduling meetings and coordinating executive priorities.

- Coordinate domestic and international travel, including detailed itineraries and logistics.

- Prepare meeting materials, presentations, agendas, and briefing documents.

- Support executive expense management and related administrative processes.

- Coordinate meetings with internal and external stakeholders across multiple business groups.

- Draft, proofread, and format correspondence, reports, presentations, and other business documents.

- Serve as a key point of contact, helping to facilitate communication and ensure timely follow-up on action items.

- Assist with planning leadership meetings, team events, and special projects.

- Maintain a high level of professionalism, discretion, and confidentiality.

- Identify opportunities to improve administrative processes and enhance efficiency.

Qualifications

- 5+ years of Executive Assistant required.

- Experience supporting senior leaders within large corporate, professional services, financial services, consulting, or similarly fast-paced environments.

- Strong calendar management, meeting coordination, and travel planning experience.

- Ability to manage multiple priorities while maintaining a high level of accuracy.

Why Join?

- Competitive compensation package including pension and comprehensive benefits.

- Opportunity to support a senior leader within a highly respected organization.

- Collaborative, professional, and high-performing work environment.

- Exposure to senior stakeholders and business initiatives.

- Long-term career growth and stability.

How to Apply

Please send your resume in Word format to Angelica Stewart at ***email_hidden***.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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