Financial Specialist

Location: Ottawa, Ontario (Hybrid)

Duration: 4 years + possible 1 year extension

Security Clearance: Secret and Controlled Goods

Day-to-Day Responsibilities

• Support cost recovery activities by coordinating financial documentation, agreements and related administrative requirements.
• Identify and liaise with internal and external stakeholders responsible for cost-recovery activities.
• Draft, review and coordinate the approval of SLAs, Memoranda of Understanding and other inter-organization agreements.
• Prepare and coordinate Spending Authorization Forms and ensure required approvals are obtained before invoicing.
• Monitor the status of recovery actions and follow up on outstanding items to support timely completion.
• Track project-level expenditures and maintain accurate records in support of internal financial reporting.
• Prepare invoices and follow up to confirm acceptance, processing and payment.
• Maintain an organized and auditable database of cost-recovery files, supporting documentation and forecasts.
• Prepare monthly status updates, recovery summaries and financial reports for review by management.
• Develop short-term and long-term financial forecasts, including out-year recovery projections.
• Prepare ad hoc reports, briefing notes and updates as required to support financial planning and decision-making.

What You Bring To The Table

• 1+ years of experience developing and maintaining Service Level Agreements.
• 2+ years of experience developing and maintaining Memoranda of Understanding and/or service contracts.
• 2+ years of experience liaising with stakeholders to support financial and cost-recovery activities, including identifying and contacting stakeholders for cost recovery and documenting agreed-upon cost-recovery amounts.
• 2+ years of experience preparing client invoices and administering cost recovery, including issuing invoices, documenting acceptance and maintaining cost-recovery records and multi-year funding forecasts.
• 2+ years of experience using MS Word, Outlook, Excel and PowerPoint.
• 1+ years of experience using a visualization tool, a PDF editing tool and a web-based collaboration tool.

AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.