Administrative Assistant

Grasslands Public Schools

GRASSLANDS PUBLIC SCHOOLS is accepting applications!

Position: Administrative Assistant

Contract Type: Full Time; Probationary; Mon- Fri: 8:30AM to 4:30PM

Duration of Position: August 25, 2026 - June 29, 2027

*opportunity to work casually for training before the official start date.

Location

Application close date: Until a suitable applicant pool has been established ...........................................................................................................................................................................................................................................

the Brooks Composite High School is hiring!

ABOUT THE POSITION: School Administrative Assistants work as part of a two-person team to support students, staff, and the overall operations of the school. The anticipated start date for this position is August 25, 2026, with working hours from Monday to Friday, 8:30 AM to 4:30 PM. Training may be scheduled prior to the official start date and would be considered casual employment.

This role primarily supports the school through office administration duties. To ensure continuity of service for students, staff, and visitors, the successful candidate must demonstrate both strong administrative aptitude and a willingness to develop business and office administration technical skills over time. In addition, key competencies include resilience, adaptability, the ability to work effectively in a changing environment, capacity to manage competing priorities and setbacks, problem-solving skills, and the ability to remain effective under pressure. These skills are essential in a fast-paced, service-oriented school environment.

As the first point of contact for students, parents, visitors, and community members, the School Administrative Assistant plays an important role in representing the school and supporting a positive, welcoming environment. The successful candidate will be patient, reflective, kind, and enjoy working with adolescents. They will consistently demonstrate professionalism, courtesy, and respect in all interactions, fostering strong relationships and a welcoming school culture. Exceptional customer service, communication, and teamwork skills are essential to the collaborative and effective delivery of school services.

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ABOUT THE SCHOOL: The Brooks Composite High School (BCHS) is a high school of over 700 students in grades 10-12. We offer a full range of all the academic offerings in addition to a well-respected vocational program that includes Mechanics, Construction, Cosmetology, Foods, and Digital Media. We also offer a fine arts program that includes visual arts and performing arts including Music and Drama. In addition, we are pleased to host the district Inclusive Education Program and have a large ELL program that serves the needs of many newcomers to Canada. We are also very proud of the athletic and extracurricular programs at our school. We run a number of teams and clubs that provide students a great number of opportunities to participate in the life of the school.

ABOUT GRASSLANDS PUBLIC SCHOOLS: Grasslands is a public school division serving the City of Brooks and surrounding County of Newell, with a student population of about 3,577. We have three elementary school locations within the City of Brooks and seven rural locations throughout the County of Newell in addition to seven colony school locations.

Our Vision: A community of Learners dedicated to student success
Our Mission: To provide opportunities that inspire students to achieve and succeed as resilient learners who positively impact their communities.
Our Values: Collaboration, Integrity, Diversity Equity & Inclusion, Wellness & Resilience, Engagement, Innovation, Accountability, and Transparency

JOB DUTIES

Act as a first point of contact and administrative support for BCHS students, staff, parents, and community members
Update student attendance information in the SIS platform, as required
Act as general PowerSchool SIS platform support, for staff and parents at the school
Maintain, order and organize office, school, and instructional supplies
Manage web resources including digital communications, newsletter, events, and the school calendar
Other duties as assigned

IDEAL CANDIDATE

Strong communication skills, including written, verbal, and reading comprehension, with the ability to communicate clearly and professionally with a variety of audiences.
Demonstrates resilience, adaptability, and sound judgment when responding to changing priorities, challenges, and competing demands in a busy school environment.
Strong organizational and time-management skills, with the ability to prioritize tasks, multitask effectively, and meet deadlines.
Works independently with initiative while also contributing positively as a collaborative and supportive team member.
Demonstrates professionalism, diplomacy, discretion, and emotional intelligence in all interactions.
Communicates respectfully and effectively, maintaining composure and a solution-focused approach in challenging or high-pressure situations.
Builds and maintains positive, productive working relationships with students, families, staff, and community members.
Provides outstanding customer service with a commitment to creating a welcoming, supportive, and inclusive environment for all visitors.
Respects and values all individuals, demonstrates sensitivity to diverse backgrounds and experiences, and contributes to an inclusive school culture.
Demonstrates personal integrity, trustworthiness, and confidentiality, and establishes positive rapport with students and colleagues.
Understands and supports Grasslands Public Schools’ mission, values, and commitment to student success.
Recognizes how the role contributes to the effectiveness of the school, division, and broader community.
Enjoys working with adolescents and demonstrates patience, empathy, and a student-centred approach.
Demonstrates strong teamwork, collaboration, and relationship-building skills.
Thrives in a busy, dynamic, and sometimes noisy school environment while maintaining accuracy, professionalism, and a positive attitude.

QUALIFICATIONS

High School Diploma or equivalent
Minimum of two years' of office administration experience

Considered an asset but not a requirement:

Post-secondary training, diploma or degree in a relevant field
Familiarity with PowerSchool Student Information System would be considered an asset

- A combination of the minimum education requirements and relevant experience may be considered-

OUR VALUE PROPOSITION TO YOU

Grasslands is a Local Authorities Pension Plan (LAPP)* employer
Eligibility is subject to position, years of service, and hours worked.

92% of benefit premiums are paid for full-time employees including Extended Health, Dental, Extended Disability, Life, and AD&D coverage.
Health Spending Account (for contracts of at least 5 consecutive months)
Paid Sick Leave up to 15 days per year.
Family Medical Leave up to 3 days per year.
Paid Personal Leave up to 3 per year.

To learn more about us please visit

PRE EMPLOYMENT CONDITIONS

Condition of employment for all new employees

Current (within six months) and original Criminal Record Check (CRC) with Vulnerable Sector Check (VSC)

"As part of its commitment to safety of students and employees, Grasslands School Division requires the provision of a current (within six months), original criminal record check as a condition of employment for all new employees.

While in schools or supervising students, "the position is one of authority or trust relative to children." (Quotation from Criminal Records Act 6.3(3)). A vulnerable sector check will therefore be required for all employees...." ()

HOW TO APPLY

Please submit the following by applying directly to this ad :

A current cover letter and resume
Contacts for three (3) professional references
Please feel free to provide applicable post-secondary transcripts with your application

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Thank you for your interest in being a member of our team at Grasslands Public Schools!

We are looking forward to reviewing the submissions from all who apply, and will contact those who are selected for an interview.

Wishing you a fantastic 2026-2027 School Year!

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