Administrative Assistant

Administrative Assistant (Contract)

$24-26/hour

3 Month Contract - Temp to Perm

Onsite | Vancouver

We are hiring for a growing, multidisciplinary engineering consulting firm with over 130 employees across Canada. The team provides a wide range of services, including restoration, capital planning, structural, mechanical, electrical, building envelope, accessibility, and energy optimization solutions for buildings.

The Opportunity

We are currently seeking an Administrative Assistant to join our North Vancouver team. This role is ideal for someone who enjoys a fast-paced environment and takes pride in staying organized and supporting team operations.

Key Responsibilities

• Represent the organization professionally in all internal and external interactions
• Build strong relationships with team members, clients, and partners
• Prepare, format, and proofread proposals, reports, letters, and emails
• Perform general office tasks (printing, scanning, copying, binding)
• Manage calendars, appointments, and scheduling for projects and staff
• Coordinate site visits and travel arrangements
• Answer phones, greet visitors, and direct inquiries
• Assist with timesheets and administrative/accounting tasks
• Arrange maintenance and repairs for office equipment
• Provide general administrative support as needed

What We’re Looking For

• 1–2 years of administrative or related experience
• Experience in a professional services environment is an asset.
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with timesheet systems (e.g., Ajera) is an asset.
• Highly organized with strong attention to detail
• Team-oriented with a willingness to learn and grow
• Ability to multitask in a fast-paced environment
• A proactive, solutions-focused mindset

Why Join Us?

• Supportive and collaborative team culture
• Opportunities for learning and professional growth
• Engaging workplace with regular team and social events
• Potential for long-term career development
• Up to $26 per hour
• Ability to move into a permanent position

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career at ***email_hidden***