HR & Payroll Coordinator

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River property. Located in the Qikiqtani Region on Baffin Island, Nunavut, it’s one of the world’s most captivating and seldom seen destinations and we are looking for people ready to share, build, and grow with our company.

We are a unique company with a strong management team. Our leadership team has amassed specialty experience on northern mining projects from community consultation and permitting, through to operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else.

Reporting to the Payroll Manager, the HR & Payroll Coordinator provides comprehensive administrative and operational support across payroll, total rewards, and general HR functions. This role ensures the accuracy and integrity of payroll, benefits, and employee data while supporting reporting, analytics, and continuous process improvements. The position is ideal for a detail-oriented professional looking to grow within HR and payroll, with exposure to complex systems, data analysis, and cross-functional collaboration.

Main Accountabilities

Payroll Administration (Primary Focus)

• Support payroll processing timelines to ensure deadlines are met
• Assist with payroll data preparation, validation, and submissions
• Perform basic data checks and support reconciliation activities
• Maintain payroll system data and employee records
• Process employee lifecycle transactions (hires, changes, terminations) under guidance
• Respond to employee payroll inquiries and escalate as needed

Benefits & Pension Administration (Support)

• Assist with benefits enrollments and updates
• Maintain employee records with benefit providers
• Support documentation and audit preparation
• Respond to basic employee benefits inquiries, escalating complex cases

HR Operations & Administration

• Maintain accurate employee records across HR systems
• Support HR transactions and administrative processes
• Ensure proper documentation and filing practices
• Assist with ongoing HR initiatives and projects

Reporting & Data Support

• Assist in preparing standard payroll and HR reports
• Support data validation and basic analysis
• Use Excel to update and maintain reports

Process Support & Improvements

• Document existing processes and procedures
• Identify and flag inefficiencies or gaps
• Support implementation of process improvements

Main Qualifications

• 1 year to less than 3 years of experience in HR
• Bachelor’s Degree in Human Resources or related field
• Experience with payroll systems (e.g., ADP, SAP, HCM module)
• Advanced Excel skills
• Strong attention to detail and analytical skills

Job Location

Oakville, ON, Canada

Compensation

The expected salary range for this position is CAD 72,000 to 77,000 , aligned with Baffinland’s approved compensation framework and current market conditions.

Salary ranges are provided as guidelines. Final compensation will be determined based on:

• Relevant education and certifications
• Related training and experience
• Internal equity considerations

Baffinland also offers a competitive total rewards package, comprehensive benefits, and a pension.

Eligibility & Hiring Consideration

All applicants must be legally entitled to work in Canada.

In accordance with our commitments under the Inuit Impact and Benefit Agreement (IIBA), priority hiring consideration will be given to Inuit candidates and residents of Nunavut, particularly from communities near our operations.

Baffinland is committed to building a diverse workforce and encourages applications from Indigenous Peoples, women, and individuals from underrepresented groups.