Fleet Administrator, Corporate

Reporting to the Corporate Fleet Manager, Valard is seeking a proactive, organized professional tosupport to the Corporate Fleet team, working closely with senior leadership and interacting with Support Services in the company as well as with regional operations, and external partners. The Corporate Fleet team manages and ensures efficient operation of the Valard Group of Companies fleet across Canada and in the US.

This is a dynamic, hands-on position requires someone who is comfortable wearing multiple hats, managing competing priorities, and following tasks through to completion. The Corporate Fleet Administrator will provide administrative support across fleet operations, compliance, documentation, and systems management at a corporate level.

Requirements

· Provide administrative and coordination support to Corporate Fleet leadership

· Compile and distribute recurring fleet performance and status reports

· Manage permit applications, renewals, and tracking including coordination of policy documentation, certificates, and claims administration at a Corporate level

· Process equipment disposals, transfers, and related documents

· Creating and maintain assets in JDE

· Review, code, and process purchase orders and invoices related to fleet including vendor set up

· Generate and close work orders in JDE and file related documents

· Issue and manage fuel cards when required

· Assist with reconciliations, cost summaries, and variance reporting

· Document control tracking including updating files on various platforms

· Make travel arrangements for the Corporate Fleet team when needed

· Ensure alignment of day-to-day administrative tasks with overall fleet strategy and Corporate process

· Address issues proactively and see them through to resolution

· Track action items and ensure commitments are followed through across teams

Qualifications

· Superior ability to use the MSOffice applications, advance Excel skills is essential

· Excellent computer and organizational skills, experience with AI programs is an asset

· JDE knowledge an asset but not required. Ability and desire to learn new systems and Valard specific processes

· Analytical and problem-solving skills

· Ability to maintain a high level of accuracy and attention to detail

· Strong interpersonal skills, with the ability to communicate effectively with tact and discretion, both orally and in writing

· Must be able to work with minimal supervision and as a team player.

· Ability to work independently while prioritizing tasks according to deadlines and level of importance

· A professional and positive attitude

· Resourcefulness; able to track down information without much guidance in order to perform their duties

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.