Production Coordinator

About the Role

McGillivray Group is a marketing & media company specializing in brand partnerships and creative production. We are hiring a full-time Production Coordinator to join our in-house team.

Reporting to the Senior Producer, the ideal candidate has experience in branded content including short-form digital, commercial, web series, and social-first work, either through an agency or client-direct production background. Please note: this is not a television production role.

What You'll Do

• Coordinate crew, talent, equipment, locations, travel, and production logistics
• Create and distribute call sheets, production briefs, contact lists, meeting notes, and status reports
• Support budget tracking, purchase orders, invoices, and production accounting
• Coordinate approvals, feedback rounds, deliverables, and final asset distribution
• Act as a point of contact for internal teams, freelancers, vendors, and production partners
• Support producers on shoot days by managing logistics, coordinating crews and vendors, and troubleshooting in real-time
• Catch scheduling conflicts, resource gaps, and risks before they impact delivery
• Help improve internal workflows, templates, and production processes
• Support the day-to-day operations of the production team by keeping systems, resources, and production assets organized and accessible
• Maintaining project dashboards, trackers, or reporting systems

Requirements

• Minimum 5-years experience in a similar role
• Exceptional communication and interpersonal skills
• Ultra-organized with strong time management across multiple concurrent projects
• Strong critical thinking, problem-solving, and attention to detail
• Working knowledge of production accounting fundamentals
• Ability to work independently and take ownership of responsibilities
• Steady under deadlines, shifting priorities, and fast-paced productions

Bonus: Project Management Experience

This is a production coordinator role at its core, but project management skills are considered an asset

• Experience building project workbacks and production schedules
• Experience independently managing project timelines and deliverables
• Understanding of production budgets or experience drafting them

Please submit resumes via LinkedIN or to ***email_hidden*** with the subject line “Production Coordinator Application”. DM’s on social media, LinkedIN, or emails to personal accounts will not be considered.