Administrative Officer, Academic

Position Information

Position Title

Administrative Officer, Academic

Position Summary

The School of Health and Wellness is seeking a permanent, full-time Administrative Officer, Academic.

The Administrative Officer, Academic acts as the administrative support to the Dean, Associate Deans, and Academic Operations Manager (Leadership Team) for the School of Health and Wellness and is accountable for coordinating the activities of the academic office. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the School of Health and Wellness.

The incumbent will have a genuine appreciation for and demonstrated understanding of protocol, discretion and professionalism. The Administrative Officer, Academic will have the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. The incumbent must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times. The incumbent is expected to take initiative and responsibility for their daily workload. Knowing the priority and urgency of the meetings, projects, and day-to-day responsibilities is key.

Position Responsibilities Correspondence Management

• Creates, distributes and maintains correspondence and/or documentation on behalf of the Dean/Associate Deans (e.g. separations, agreements, letters of recommendation, grade advances, 4.5% educational increases, etc.)
• Responds to phone, email and in person enquiries – providing general information and referring enquiries to appropriate sources using a broad knowledge of the institution’s priorities, procedures, protocols and personnel.
• Prepares, gathers, and relays confidential information and material on a regular basis.

Hiring, Onboarding and Exiting Processes:

• Creates and uploads job postings and required documentation to PeopleAdmin.
• Facilitates the recruitment and hiring process by providing hiring committees the required access to documents, scheduling interviews, and booking facilities/resources required.
• Coordinates school specific onboarding for new staff and faculty by providing the required handbooks/manuals and booking required meetings/training.
• Arranges administrative resources for all employees, as needed, in the school (e.g. keys, computer access, phone and voicemail, office signage, mailboxes, etc.).
• Ensures new staff and faculty have access to resources, tools, and working spaces required.
• Ensures exit procedures are followed to ensure the appropriate collection and tracking of information.

Calendar Management and Leadership Team Support

• Manages the extensive and constantly changing schedule for the Dean and Associate Dean(s) as appropriate; books and responds to meeting requests, handles scheduling conflicts, etc.
• Email management for the Dean, as appropriate.
• Makes decisions within guidelines in the absence of the Dean and Academic Operations Manager such as determining if an issue needs to be forwarded to an Associate Dean, needs to wait for the Dean or Academic Operations Manager’s return, or can be dealt with by another Senior Administration member.
• Organizes travel arrangements and course/conference registrations for the leadership team members.
• Provides assistance to school projects or committees that are chaired by the Dean; providing all aspects of meeting logistic support.
• Provides administrative support to School Council and School Advisory Team.
• Organizes special events as required by the School office which includes booking facilities, catering, scheduling participants, etc.
• Prepares purchasing card statements and expense claims for the school leadership.

Faculty and Staff Performance Process and Timelines

• Coordinates and acts as a resource for the faculty evaluation, continuous appointment, and staff performance appraisal processes for the School as per RDP policy and practice, in consultation with the Dean and/or Associate Deans.

Other assigned duties include (but are not limited to):

• Assists in the inventory, sign-out, and allocation of school hardware and equipment.
• Coordinates office allocations, moves and equipment needs in consultation with the Leadership Team and Campus Management.
• Maintains a comprehensive administrative filing system for the School’s Administrative Office in accordance with the RDP records management and FOIP principles and ensures records are managed and archived.
• Manages and distributes incoming and outgoing internal and external mail.
• Tracks, orders, and monitors office supply spending/budget.
• Maintains the RDP Internal Directory and email distribution lists for the School.

Required Qualifications

• Two (2) years of post-secondary training or completion of a community college certificate such as Administrative Professional Certificate, Business Administration Diploma, Legal Assistant Diploma or equivalent
• Over three up to five years previous job-related experience

Preferred Qualifications

Four (4) year undergraduate degree in Business Administration (or related field)

Salary or Hourly?

Salary

Salary

$57,935 -$67,777

Benefits and Compensation Information

Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

• Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta,

Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community .

Posting Detail Information

Competition Number

2026-A-081

Employment Type

Permanent Full-Time

Number of Vacancies

Desired Start Date

07/02/2026

Position End Date (if term-certain)

FTE

1.0

Hours of Work

35 hours a week, Monday-Friday 8:30am – 4:30pm on main campus

Open Date

06/03/2026

Close Date

06/19/2026

Open Until Filled

No

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].

Special Instructions to Applicants

Required Documents

• Cover Letter

• Resume

Optional Documents