Confidential Assistant, Human Resources

Kwantlen Polytechnic University (KPU) is Canada’s only polytechnic university, proudly serving the South Fraser region for more than 40 years. With campuses in Surrey, Richmond, Langley, and Cloverdale, KPU is deeply connected to the communities it serves and to the diverse cultures, backgrounds, and lived experiences of its students. Through academic excellence, applied learning, innovation, and strong industry and community partnerships, KPU prepares students for meaningful futures.

As an open-access university, KPU is powered by the people who live and work here. We believe every employee plays a meaningful role in supporting student learning and success. We are honoured to carry the name of the Kwantlen First Nation and are committed to equity, inclusion, reconciliation, and respectful relationships. As one of BC’s Top Employers, KPU is dedicated to fostering a supportive, inclusive, and engaged workplace where employees feel valued, connected to purpose, and empowered to make an impact.

We invite you to explore your next career opportunity at KPU and discover how your work can contribute to a university where thought truly meets action.

Competition ID

Internal Closing Date

Open Until Filled

External Closing Date

Open Until Filled

# of Openings

4 – Administrative Salary Grid - $57,038 to $79,854

Employment Type

Temporary Full Time

Workplace Type

Hybrid

Travel Frequency

Occasional travel between campuses is required.

Employee Group

Administration/Management

Days of Work (BCGEU)

Hours of Work (BCGEU)

Hours per Week (BCGEU)

We are looking for a highly organized and dedicated Confidential Assistant, Human Resources to join our Office of the VP, Human Resources team! This role requires exceptional judgment, professionalism, and the ability to manage complex and confidential matters with precision.

If you thrive in a fast-paced environment, take pride in delivering polished and professional support, and bring analytical strength to your work, we encourage you to apply.

Job Overview

Reporting to the Vice President, Human Resources (VP, HR), the Confidential Assistant performs complex, confidential, and executive level administrative support to the VP, HR, Associate VP, HR, and the broader HR leadership team.

You will play a central role in contributing to the design and implementation of related work processes, maintaining the integrity of HR systems, preparing a variety of documents, and guiding employees through our HR services, forms, policies, and procedures.

In this position, you will perform a wide variety of administrative support services (ranging from complex to routine) that contribute to the efficient and professional operation of the HR team at KPU. Using a genuine appreciation and a strong understanding of protocol, discretion, confidentiality, diplomacy, and professionalism, you will interpret and make decisions in accordance with prescribed University procedures and practices.

The Confidential Assistant will interact regularly with senior administrators and other members of the KPU community, often handling matters of a confidential and highly sensitive nature. To succeed in this role, you will need strong time management skills, diplomacy, discretion, and initiative.

Education and Experience

• Completion of a recognized post-secondary diploma (two years) in a field such as human resource management or office administration;
• Three (3) years of recent relevant experience, with progressively increasing levels of responsibility;
• Or an equivalent combination of education, training and experience.

Knowledge, Skills & Abilities

• Professional and personal attributes that provide a positive impression of the senior leadership team and human resources.
• Display a high degree of maturity, integrity, loyalty, creativity and strict confidentiality.
• Demonstrated proficiency with Microsoft Office applications and web content management systems, such as Drupal, and SharePoint.
• Demonstrated ability to take initiative and adapt to changes in organizational priorities
• Excellent project management, organizational skills and the ability to manage own workload as well as assist others in meeting deadlines.
• Excellent oral and written communication and interpersonal skills including the ability to use tact and diplomacy when interacting and communicating with others at all levels of the organization.
• Ability to establish and maintain cooperative working relationships with management, staff and both internal and external stakeholders.
• Demonstrated tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Ability to work independently and effectively as a member of a team.
• Ability to travel between campuses is required.

Competencies

• Leadership: KPU employees inspire, coach, mentor, and support students, employees and KPU as a whole in achieving objectives.
• Accountability: KPU employees demonstrate fiscal accountability and take ownership for their actions, decisions and results.
• Continuous Improvement: KPU employees take a creative approach to opportunities, exploring unique ways to create optimal value for the KPU community.
• Collaboration: KPU employees work in functional and cross-functional teams, coming together to solve complex issues and accomplish objectives that will benefit the KPU community.

Salary Information

The above compensation range is the span between the minimum and maximum base salary for a position. Typically, initial salary placement is approximately halfway between the minimum and the maximum. This represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and approximately halfway of the salary range for a job with consideration given to internal equity.

Want to know more?

Application Process

To apply for this opportunity,

Total Rewards

As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [email protected].

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.