Office Manager

Who We Are

OpenForm Properties is a boutique real estate development company with a clear purpose: to build spaces we’re proud of — ones where we’d happily have our friends and family live, work, and thrive. We focus on design-driven, truly livable projects that deliver lasting value for homeowners, tenants, and communities alike.

The Role

OpenForm Properties to looking for an Office Manager to take a leadership role. The Office Manager will ensure our offices is running effectively on a day-to-day basis and be involved in a range of activities, from monitoring health and safety to assisting with HR. You would be the ‘go-to’ person in the organization as you would work closely with many departments and understand how they operate.

What You’ll Do

• Overseeing general office operations, sorting mail, and answering and directing guests and phone calls
• Organizing meetings and managing databases
• Booking transport and accommodation
• Organizing company events and conferences
• Ordering office stationery and kitchen supplies
• Dealing with correspondence, complaints, and queries
• Preparing letters, presentations and reports
• Processing invoices and managing office budgets
• Provide administrative assistance to the executive team
• Implementing and maintaining procedures/office administrative systems
• Organizing induction programs for new employees
• Act as company Occupational Health and Safety Representative ensuring that health and safety policies are up to date and communicated
• Attending meetings with senior management
• Managing joint employment perks with OpenRoad Auto Group
• Managing relationship with Landlord
• Take responsibility for the upkeep of the office and ensure all shared office equipment is functioning properly (in connection with IT and AV consultants)
• Assisting the organization’s HR arranging interviews and using BambooHR
• Distribute project reports to partners and shareholders

What You Bring

• 3 to 5 years of experience in an office environment
• Have a strong understanding of office systems and be comfortable dealing with a wide range of issues in a patient and professional manner
• Reliability and discretion: you will often learn of confidential matters
• Adaptability
• Excellent communication, negotiation, and relationship-building skills
• Organizational skills
• Problem solving skills
• Initiative
• Leadership and the ability to ‘make things happen’
• Budgeting skills
• Attention to detail
• Proficiency in Microsoft Office and other office technology
• Experience with scheduling and budgeting
• Comfortable working in a fast-paced environment
• Experience planning events for internal staff and vendors

This role will form part of a small team and would suit someone looking to move into an administrative role that will offer you the opportunity to be creative and have a measurable impact on the success of the business. If you are looking for a role that will help to shape the future of OpenForm Properties, then this will be a fantastic opportunity for you. For more information or to apply, contact ***email_hidden*** or click to apply.

Applications will be accepted until this position is filled. We thank all candidates for taking the time to apply, only those selected will be invited and will be contacted.